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How To Calculate A Calorie Deficit In 3 Steps

How To Calculate A Calorie Deficit In 3 Steps
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If you want to achieve sustainable weight loss, it’s crucial to understand the concept of calorie deficit.

So, let’s take a closer look at what calories are, what factors determine energy requirements, and how to calculate the all-important calorie deficit.

What are calories?

Specifically, one calorie is the amount of energy required to raise the temperature of 1 gram of water by 1 degree Celsius.

But to most people, calories are the way we measure the energy we get from food. It’s common to hear about calories in terms of the amount burned through exercise, but in fact all things we do, from breathing to thinking to digesting food, require energy and therefore “burn” calories.

What are the average calorie requirements for an adult?

According to the NHS, the recommended daily calorie intake between 2,000-2,500.1 However, there are many things that can impact your daily energy requirements…

Factors that affect your calorie intake:

Physical activity: The more you move, the more energy you need. This is mostly affected by exercise, but the little things you do, like walking to work or having an active job, can have a considerable impact.

Illness: When recovering from illness, infection or injury, the body requires more energy than usual. So it’s important to eat well when this is the case.

Medical conditions: Certain diseases and medical conditions can increase a person’s daily energy requirements.2

Body composition: Muscle requires more energy than body fat so those who have more lean muscle mass usually have higher calorie requirements.3,4

Gender: Men typically have higher calorie needs than women, usually due to having more muscle mass, lower body fat, and greater height.

Environmental factors: Temperature can impact BMR as the body has to work harder to maintain its normal temperature, e.g. sweating in hot weather.

Hormones: Fluctuations in hormones can influence energy expenditure. For example, various studies have found that during the luteal phase of the menstrual cycle, women can experience up to a 20% increase in their metabolic rate due to the increase in progesterone.5-7

What is a calorie deficit?

A calorie deficit is when you consistently consume fewer calories than your body expends.

For example, if your body requires around 2,000 calories per day but you consistently consume around 1,700 calories per day, you will be in a calorie deficit.

How is a calorie deficit important for weight loss?

The one thing all weight loss diets have in common is calorie deficit. Whether it’s by consuming more protein or less carbs or fat, it’s the consistent reduction in overall calorie intake that leads to a reduction in body fat.

How much of a calorie deficit do I need for weight loss?

A daily deficit of around 400-1,000 calories per day is recommended for sustainable weight loss of between 0.5-1kg per week.

But remember that every person’s calorie requirements vary depending on lifestyle and environmental factors. Also be wary of setting unrealistic targets as this can lead to a lack of adherence.

How to calculate a calorie deficit | 3 steps

1. Calculate your daily maintenance calorie intake

The most accurate way of measuring a person’s energy requirements is through a technique known as direct calorimetry, which measures the rate of heat loss using a calorimeter.9 However, this method is rarely used due to its complexity and cost.

Instead, there are plenty of equations that can calculate approximately how much energy the body needs. The Harris-Benedict equation is probably the most popular, but the best is the Mifflin-St Joer equation below.10

Men: BMR = 10 x weight (kg) + 6.25 x height (cm) - 5 x age (years) + 5Women: BMR = 10 x weight (kg) + 6.25 x height (cm) - 5 x age (years) - 161

This equation calculates approximate basal metabolic rate, or BMR, which is the number of calories that your body requires at complete rest. So, if you lay in bed all day, this is the amount of energy that your body would still require to carry out basic functions.

Calculating your TDEE

Multiply your BMR x activity factor = maintenance calories

Your total daily expenditure (TDEE) is your maintenance calories and is worked out by calculating BMR plus any energy required for physical movement. This includes intentional exercise, but also the activity you do day-to-day, known as non-exercise activity thermogenesis (NEAT).

To calculate your TDEE, you simply multiply your BMR by a physical activity factor (PAL). PAL values should account for both your exercise and NEAT activity. The figure you get is your daily energy requirements to maintain your current body weight.

PAL values

· Sedentary (little to no exercise): 1.2

· Lightly active (light exercise or sports 1-3 days a week): 1.375

· Moderately active (moderate exercise or sports 3-5 days a week): 1.55

· Very active (hard exercise or sports 6-7 days a week): 1.725

· Super active (very hard exercise and a physical job or training twice a day): 1.911

2. Adjust your calorie intake for weight loss

Once you know your body’s daily energy needs, you can calculate the number of calories needed for weight loss. It’s better to aim for a realistic calorie reduction with a goal of 0.5-1kg of weight loss per week.8


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3. Consider your physical activity

Calorie deficits can come from a combination of both consuming less energy and using more energy.

If you have an already balanced diet and aren’t sure where to reduce calories, you might have to increase your movement to support a calorie deficit.

If you know you can reduce your portions and reduce your intake of high-calorie foods, you can focus on a greater calorie deficit from your food.

Calculating exactly how many calories you use during exercise is tricky, because it is not an exact science and will be influenced by various factors. The best way to estimate calorie burn is with a device that measures your heart rate and adjusts for your age, weight, and activity level.

How to Create a Calorie Deficit 

1. Focus on realistic changes

If you’re already eating a healthy diet made up plenty of lean protein, fresh veggies and whole grains, it might not be the best option to reduce your calorie intake too much

You could create a deficit by increasing your activity levels. This doesn’t need to be an extra gym session but could be getting off the train or bus a stop earlier to walk further, adding cardio to your regular gym session, or taking the dog for more daily walks.

On the flip side, if you are already pushing yourself 2 hours a day at the gym but don’t pay too much attention to your diet, it might be time to consider whether your diet might be holding you back.

2. Don't go too low

It can be tempting to go straight in for a higher calorie deficit with the aim of faster weight loss. However, extremely low calorie intakes or major deficits that result in quick weight loss are rarely sustainable.

Plus, if your calorie consumption is too low over time, your body will adjust and your BMR becomes lower, which makes it harder to lose weight.

Aiming for 0.5-1 kg of weight loss per week has been shown to be the most sustainable and the most likely to be maintained in the long term.8

3. Change it up... but not too much

If you’re sticking to your diet but your workouts aren’t getting you where you want to be, make sure you’re still pushing yourself. Continually tweaking your exercise routine is needed to keep progressing.

Just try to avoid making constant adjustments to your calories. What you do consistently will help you to achieve goals, so focus on consistency over time rather than daily perfection.

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What foods are good for a calorie deficit?

No single food or food group is best or worst when it comes to weight loss. Mostly, it comes down to energy balance. But this doesn’t mean you should just eat whatever you like as long as you’re below your maintenance calories.

Protein is particularly important when trying to lose weight, as it’s needed to maintain muscle mass. Additionally, try to eat as many vegetables, fruits, fibrous carbohydrates, and healthy fats as you can.

None of this means you should eat food you don’t enjoy eating. The “best” diet is one you can stick to long term. Feeling restricted or constantly hungry is likely to backfire and result in the diet being unsuccessful.

How to maintain a healthy lifestyle in a calorie deficit

Incorporate cardio and strength training

Cardio gives the most efficient calorie burn in a daily workout, but lifting weights is what can really change your body over time. Building mass by building muscle actually increases your BMR and burns more calories on a daily basis in the long term.

Strength training is doubly important during a calorie deficit, because it will help you maintain your muscle mass while supporting fat loss.

Sleep more, stress less

Stress, both mental and physical, can dramatically affect your performance goals, which can cause even further stress.

The body responds to stress through a cascade of events. Cortisol is a steroid hormone normally released in response to “stressful” events, such as exercise, injury and other high-pressure situations.

Cortisol carries many metabolic effects, and elevated cortisol is thought to stall weight loss and even promote weight gain, usually through fluid retention.

Focusing on sleep quality and quantity can also support a reduction of stress in the body, so ensure to get plenty of it.

Changes to your diet in a calorie deficit

Increase your fibre intake

Fibre helps to keep us feeling full for longer, so fibre-rich foods like fruits, veg, pulses, legumes and complex carbohydrates are valuable when in a calorie deficit.

Keep your protein intake high

Protein is crucial for muscle repair and growth, but it’s especially important during periods of weight loss as it helps to maintain muscle mass. Plus, like fibre, protein is also highly satiating.


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Stay hydrated

Staying hydrated is important for optimal focus, performance and health. Water is the best choice and contains no calories. Juices, fizzy drinks and other sweet beverages can be high in calories. This doesn’t make them “bad”, but cutting them out can make a big contribution to a calorie deficit.

Consume less "added sugar" foods and drinks

When in a calorie deficit, you may become more aware of the calories and nutrients in certain foods. Some food products may contain high amounts of added sugar, which can add up over the course of a day and week.

Think about the sugar or syrups you may add to your morning tea or coffee, or fizzy drinks that you consume regularly and consider if you can replace these with lower-sugar variations.

Of course, it’s what you do regularly that counts. Enjoying a sweet drink every now and then is not going to make or break your weight-loss plan.

Calorie deficit FAQs

Can you have a takeaway when you’re aiming for a calorie deficit?

No single food or food group needs to be cut out to create a calorie deficit, but energy-dense foods can make it harder. You can still enjoy a takeaway but aiming for leaner or lower-fat options might be easier to remain in a deficit.

Can you build muscle when you’re aiming for a calorie deficit?

Technically, the goals of losing fat and building muscle contradict each other. In order to gain muscle mass, there needs to be a surplus of energy. This means that energy intake needs to be higher than the amount of energy than the body requires to maintain weight and all functions and activities. But to lose weight, an energy deficit is required.

There is the potential to lose a little fat and gain a little muscle simultaneously (obviously not at the exact same time, but over the same period). But the key word here is “little”. Building muscle is not easy to begin with, and without the right nutrition and training, muscle mass gain is likely to be minimal. The same applies to fat loss.

While a calorie surplus is beneficial and preferable for muscle growth, there are certain situations that make gaining muscle in a calorie deficit possible.

Certain dietary conditions may be better for building muscle and dropping body fat than others. One study found that when two groups of men consumed 40% fewer calories compared to their normal requirements, the higher-protein group gained muscle mass while the lower-protein group saw no change.12 The higher-protein group also lost significantly more body fat than the lower-protein group.

The results of this study indicate that plenty of protein while in a calorie deficit is best route to losing fat and building muscle at the same time.

What should a vegetarian calorie deficit be?

Calorie deficit works the same no matter your dietary pattern, but protein intake is crucial for vegetarians. If you struggle to consume enough protein, opt for a more conservative calorie deficit to minimise muscle loss.

Why am I in a calorie deficit and not losing weight?

As much as weight loss and gain can be simplified to “calories in and calories out”, it’s not that simple in practice. Stress, sleep and hormones can all impact things too.

For specialised diet advice tailored to your health and fitness goals, consider consulting a registered dietician or nutritionist.

Take home message 

While calculating a calorie deficit is based on relatively simple science, the truth is we’re not robots and in reality it’s rarely as straightforward.

Take a close look at your lifestyle, habits and schedule, and decide what sustainable changes you can make to cut your calorie intake over an extended period of time. If you’re prepared to accept that your goal may take some time to reach, you’ll be more likely to make the lasting changes needed to get there.

Enjoyed this article?


Our articles should be used for informational and educational purposes only and are not intended to be taken as medical advice. If you're concerned, consult a health professional before taking dietary supplements or introducing any major changes to your diet.

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  10. Mifflin, M. D., St Jeor, S. T., Hill, L. A., Scott, B. J., Daugherty, S. A., & Koh, Y. O. (1990). A new predictive equation for resting energy expenditure in healthy individuals. The American journal of clinical nutrition, 51(2), 241-247.
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